On the Home tab, click New Items > More Items > Choose Form.Surprisingly, opening an Outlook template requires far more clicks than creating it. The steps to create an appointment template are exactly the same. That's it! Your Outlook meeting invite template is ready for use. oft files are saved to this folder, which is not supposed to be changed:Ĭ:\Users\UserName\AppData\Roaming\Microsoft\Templates For this, click File > Save as, type some descriptive name, and choose to save as Outlook Template (*.oft) type.īy default, all. Save the newly created meeting as template.Fill in all the fields you want to predefine such as title, required and/or optional attendees, and location.Īs an example, I've created this informal one-on-one meeting invite sample: In the body, enter your template text with appropriate placeholders. Set up a new meeting like you normally do.To make a meeting template in Outlook, carry out these steps: If you frequently send invitations with the same or very similar body and subject, an invite template can help you avoid a lot of repeated typing.Īvailable in: Outlook 2010 - Outlook 365 How to create meeting template in Outlook Outlook meeting invite template (.oft file) Meeting template with fillable fields using Shared Templates.Meeting agenda template based on custom form.Appointment or meeting request template with Quick Steps.Create Outlook meeting template (.oft file).Long story short, an engaging and informative invitation is an important part of running a successful event, and a well-crafted template can save you enormous time on the job. After all, you don't want people gazing at it thinking "What is this all about?". In the meantime, your appointment or meeting request matters a lot more than you may think. The average office employee spends over 5 hours weekly in meetings, which is around 11% of their work time! No wonder that we rarely give a second thought to meeting invites.
4 quick ways to create appointment and meeting templates in Outlook 2010, Outlook 2013, Outlook 2016, Outlook 2019, and Outlook 365.
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